Legal Operations

Job Description

Designation: Legal Operations

Experience (years): 4+ yrs

No: of vacancies: 2

Location: Hybrid / Work from home

Workdays: Monday to Friday

Work timing: 3pm to 12 midnight IST

Immediate Joining is preferred

Job Title: Legal Operations Specialist

Job Overview:

We are seeking an experienced and detail-oriented Legal Operations Specialist to join our legal department. The ideal candidate will have a strong background in legal operations, having previously worked in a legal department or law firm environment. You will play a key role in ensuring the efficiency of the legal team by managing processes related to invoicing, e-billing, budgeting, litigation reserves, and law firm management. This role requires excellent organizational skills, financial acumen, and the ability to collaborate effectively with internal and external stakeholders.

Key Responsibilities:

• Invoicing & E-Billing:
• Manage the entire billing process, including the review and processing of legal invoices.
• Oversee the company’s e-billing system, ensuring accuracy and compliance with billing guidelines.
• Communicate with vendors and law firms to resolve billing issues and discrepancies.
• Track and report on legal spend, identifying cost-saving opportunities.
• Budgeting & Financial Management:
• Assist in developing and monitoring the legal department's budget, including forecasts for external counsel spend.
• Ensure proper allocation of costs and manage the approval process for legal-related expenditures.
• Maintain detailed financial records for tracking litigation reserves and other contingent liabilities.
• Litigation Reserves Management:
• Work closely with the litigation team to monitor and adjust litigation reserves.
• Provide accurate reporting on reserves for internal financial purposes.
• Collaborate with the finance department to ensure compliance with accounting standards and audit requirements.
• Law Firm & Vendor Management:
• Act as the primary point of contact for external law firms and legal vendors.
• Ensure adherence to outside counsel guidelines and performance standards.
• Manage vendor agreements, performance metrics, and relationship optimization.
• Process Improvement:
• Identify and implement process improvements to increase the efficiency and effectiveness of legal operations.
• Develop and maintain standard operating procedures for billing, budgeting, and vendor management.
• Collaborate with cross-functional teams to drive operational excellence across the legal department.
• Reporting & Analytics:
• Generate and analyze reports on legal spend, budget performance, and outside counsel performance metrics.
• Present findings and recommendations to the Legal Operations Manager and General Counsel.

Qualifications:

• Experience:
• Minimum of 3-5 years of experience working in a legal operations role, either in a corporate legal department or law firm.
• Strong understanding of legal billing, e-billing systems, budgeting, and financial reporting.
• Experience managing litigation reserves and working with external law firms.
• Skills:
• Proficiency with legal billing platforms (e.g., Serengeti, Legal Tracker, CounselLink, or similar e-billing software).
• Strong organizational and project management skills, with attention to detail and a focus on accuracy.
• Excellent communication skills, both written and verbal, with the ability to collaborate across departments.
• Ability to analyze and interpret financial data and legal budgets.
• Education:
• Bachelor’s degree in business administration, legal studies, finance, or a related field preferred.
• JD not required.
• Other:
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Proficient in Microsoft Office Suite, particularly Excel, for budgeting and reporting.

LegalEase is an ISO 27001 certified company.

LegalEase Information Security Role, Responsibilities & Authority of an employee

Roles:

• To ensure that all the information they handle is secure.

Responsibilities

• Responsible to follow all the information security policies, procedures, rules and regulations as stipulated in the manuals.
• Responsible to take immediate action to prevent any undesirable situations and report to the officers.
• Responsible to take part in their assigned role in the event of an emergency situation.

Authority

• To report any security incident or weaknesses, which comes to their knowledge.

Contract Staff

• Responsible to follow the rules and regulations and move within the area specified.
• Responsible to obey the instructions for all the officers and staff regarding the work and in emergency situations.

Responsible to report any undesirable incidents.

Why join LegalEase?

• A work culture that celebrates and encourages diversity;
• A workspace imbued with empathy and purpose;
• We believe in continuous learning. You will walk away acquiring more skills than you had; when you joined us (this is a guarantee on us);
• We value transparency, flexibility and over responsiveness;
• We are constantly striving to improve our employees work-life blend;
• We believe in FUN at work. We take this very seriously and have FUN as one of our core values;